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Teams Guide

Notion for Teams: Collaboration Guide 2025

Notion for Teams: Everything you need to know to get started and succeed.

Try Notion for Teams
35M+
Active Users
100K+
Teams Using Notion
1000+
Templates Available
4.7/5
Average Rating

Why Teams Love Notion

Notion has become an essential tool for Teams around the world. Its flexibility allows you to create custom workflows that match exactly how you work.

Common Use Cases

Teams use Notion for a wide variety of tasks:

  • Project and task management
  • Documentation and knowledge bases
  • Collaboration with team members
  • Planning and organization
  • Note-taking and research

Getting Started

If you're new to Notion, here's how to get started:

  1. Sign up for a free Notion account
  2. Explore the template gallery for teams-specific templates
  3. Start with a simple workspace and expand as you learn
  4. Join the Notion community to learn from others

Success Stories

Thousands of Teams have transformed their workflows with Notion. From solo practitioners to large teams, Notion scales to meet your needs.

How Teams Use Notion

📋

Project Management

Track projects and tasks efficiently as a team

📝

Documentation

Create and maintain knowledge bases

👥

Collaboration

Work seamlessly with your team

📊

Planning

Plan and organize your work effectively

Why Teams Choose Notion

1000+ Templates

Access thousands of pre-built templates for every use case. From project management to personal planning.

Enterprise Security

SOC 2 Type II certified with SAML SSO, SCIM, and audit logs for Enterprise customers.

Powerful Search

Find anything in your workspace instantly with Notion's fast, intelligent search. Search by page, title, or content.

Advanced Permissions

Control access at the workspace, page, or database level. Share with specific people, teams, or make content public.

Version History

See all changes made to a page and restore previous versions. Never lose important work again.

All-in-One Workspace

Combine notes, docs, wikis, databases, and project management in a single, flexible platform. No more switching between apps.

Ready to get started?

Join thousands of Teams already using Notion.

Start Free Trial

Recommended Templates for Teams

Frequently Asked Questions

What is Notion used for? +
Notion is an all-in-one workspace that combines notes, docs, wikis, databases, and project management. It's used for personal productivity, team collaboration, knowledge management, and building custom workflows. Common use cases include project tracking, note-taking, documentation, CRM, and content calendars.
What happens if I cancel my Notion subscription? +
If you downgrade to the free plan, you keep all your content but lose access to premium features like unlimited file uploads, version history beyond 7 days, and admin tools. Your workspace remains accessible, but with free tier limitations.
Does Notion have a mobile app? +
Yes, Notion has native apps for iOS and Android that sync with web and desktop. The mobile apps support most features including editing, creating pages, and accessing databases. Some advanced features work better on desktop due to screen size.
How do Notion databases work? +
Notion databases are powerful spreadsheet-like collections that can be viewed as tables, kanban boards, calendars, galleries, timelines, or lists. Each item (row) is also a page that can contain any content. Databases support relations, rollups, formulas, and filters.
Can multiple people edit Notion at the same time? +
Yes, Notion supports real-time collaboration. Multiple users can edit the same page simultaneously, see each other's cursors, leave comments, and @mention teammates. Changes sync instantly across all connected devices.

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